Most organizations have prominent guidelines regarding cell phone policy which are specific to the needs of the company. However, we tend to forget some basic rules of phone etiquettes pertaining to our workplace environment.
I believe that as employees if we keep in mind the below points it will help create and preserve a peaceful office environment:
Cell phones need to be put on Vibrate mode in office premises: When working in a professional atmosphere, the vibrate function should be a default.
No fancy ringtones
Very limited cellphone usage in meeting rooms: One can step out of the room to take calls or send texts when business meetings, conferences, or brainstorming sessions are being held.
Wi-fi network facility limiting only to professional use
Usage of camera and videos: some financial corporates have banned cellphone with cameras to ensure security of data and information. Taking photographs or filming a property or person with prior permission can have legal repercussions. An employee could unintentionally violate another employees privacy rights by sending them picture of them or their property. This could lead to lawsuits or other forms of problems for the employer.
Restrict spend time on downloading apps and games: such distractions can lead to a huge loss of productivity on the job causing many employers to ban cell phone usage while at work
Talking softly.Nothing is more annoying than a loud phone conversation and that unanswered loud ringtones. One can use the lobby area/ cafeteria for urgent important conversations.
Using Voicemail more efficiently and keeping those calls for free time. This will show your professionalism.
Limiting use of facebook, whatsapp only for breaks/ lunch time so that the productivity at work is not affected, and the individual performance does not hamper the overall performance of the team or organisation.
Too much eyes glued on cell phones can be accident prone and fatal. An employee working with heavy equipment could be prone to accidents and life threatening situations.
Personal call should be short and non-disruptive.
Cell phone policy may vary across different department, designation and type of work the person does. The policy must be nuanced enough to allow for the use of cell phones, while prohibiting the abuse of them. A company can put a blanket policy banning cell phone at work, or can have a nuanced guidelines that covers all the acceptable and non acceptable terms and conditions.
Cell phones have become an inseparable part of our daily lives. However, the one challenge that all employees and employers face is just how to regulate cell phone use in the office to ensure maximum productivity and work life balance.
Let us know what you think in the comment section below!
Author: Priyanka Mohanty
Motherhood has been an amazing journey so far; each day, an adventure of sorts. After a stint in marketing and marketing communications, I am currently a stay at home mom, blogger, traveller and chef. Never thought I would be happy to call myself a SAHM! Right now, my 24/7 job is being a mom. I am here to share my thoughts and experiences on parenting, life and ways we could improve our lives. When I’m not reorganizing the drawers or handling tantrums, I can be found writing about health, nutrition, beauty and wellness. Also, I am an endangered bookworm who loves nothing more than finding the perfect solution to life’s little conundrums in books and nature.